Senior Administration & HR Officer

• Position: Senior Administration & HR Officer
• Reference Number:GRA/2025/08/SAHR
• Duty Station:BAY/FCT – States
• Issued Date:Monday, August 25, 2025
• Deadline:Friday, September 5, 2025
• Resumption Date:Friday, September 15, 2025
• Project Duration:18 Months (renewable)
• Employment Type:Full Time

About Grassroots Researchers Association (GRA)

Grassroots Researchers Association (GRA) is a leading non-profit organization dedicated to fostering gender equality and advancing the rights and status of women and girls across Nigeria. We operate with a central vision of facilitating community-led initiatives and forging strategic partnerships with both local and international NGOs. Our core mission is to empower communities to prevent and respond to violence against women and girls, with a specialized focus on survivors of Conflict-Related Sexual Violence (CRSV), female genital mutilation/circumcision, early and forced marriage (E/FM), and persons with disabilities.

Based  in Abuja, GRA supports women and girls, including persons with disabilities, through various projects implemented in Northern Nigeria States enabling us to work directly with the communities most affected by conflict and inequality.

Project’s  Overview

GRA is the implementing partner for a portfolio of survivor-centered projects across 19 local government areas in northeast Nigeria. These projects are strategically funded by a diverse group of international partners: the Mukwege Foundation, the Global Survivor Fund (GSF), the French Embassy, and We Are Not Weapons of War (WWOW). Through these strategic collaborations, we are working to strengthen the network of Conflict-Related Sexual Violence (CRSV) survivors by providing integrated support. This includes offering tailored livelihood empowerment and essential trauma-informed psychosocial services to facilitate healing and economic stability.

We are also building the capacity of survivor-led networks, enabling them to become powerful advocates for their own rights. A key component of our work involves utilizing innovative technology by combining direct survivor support with strategic capacity building and cutting-edge technology, we are helping to build a sustainable foundation for resilience and long-term empowerment in the region.

Job Summary

As a Senior Administration & HR Officer, you will be instrumental in ensuring the smooth and efficient operation of the organization. You’ll work as part of a team to provide comprehensive administrative and human resources support, maintaining a positive and productive work environment for all staff. This role requires a highly organized professional with experience across the entire HR lifecycle and meticulous attention to detail in administrative management. You will be responsible for fostering a culture of professional development, employee engagement, and efficient resource utilization.

Key Responsibilities

Human Resources

• Manage the entire recruitment process, from developing job descriptions and screening candidates to interviewing and onboarding new staff.
• Oversee employee relations, including performance management, conflict resolution, and disciplinary processes.
• Ensure full compliance with all Nigerian labor laws and regulationsrelated to compensation, benefits, and leave management.
• Develop and implement HR policiesand procedures to ensure a fair and consistent work environment.
• Coordinate employee training and development
• Maintain accurate and confidential employee records.
• Provide guidance and supportto staff on all HR-related matters.

Administrative Support

• Provide comprehensive administrative supportto the GRA team, including scheduling meetings, managing travel arrangements, and coordinating logistics for staff and visitors.
• Oversee office logistics, including the procurement of supplies, equipment maintenance, and space management.
• Manage the administrative budget, ensuring the efficient and effective use of resources.
• Maintain accurate and organized filing systems(both physical and digital).
• Draft correspondence, presentations, and reportsas needed.
• Perform other administrative duties as assigned to ensure the efficient operation of the office.

Minimum Qualifications

• A bachelor’s degree in human resources, Business Administration, or a related field.
• At least five yearsof progressive experience in an HR and/or administrative role, with a strong focus on the full employee lifecycle and office management.
• Excellent knowledge of Nigerian labor laws and regulations.
• Strong verbal and written communication skills in English.
• Proven experience working with multicultural teams in challenging environments.

Most Preferred Skills

• Experience managing HR and administration for a multi-state organization.
• Experience with HR information systems (HRIS)and administrative management software.
• Highly proficient in MS Office(Word, Excel, and PowerPoint).
• Strong planning, time management, and project management skills.
• Strong leadership and people management skills.
• Ability to work effectively and efficiently in a fast-paced environment.
• Results-oriented, professional, accountable, and proactive.
• Strong attention to detail and a proven ability to meet deadlines.
• Must be able to work independently with minimal supervision.
• Excellent interpersonal and decision-making skills.

How to Apply

• Submit your application via email to the Joint Recruitment Committee (JRC). via jobs@grassrootresearchers.organd copy livinus@grassrootresearchers.org
• The subject line of your email mustfollow this format: [Your Name] / [Position Title]  [Location]. Example  (Rukaiya Aminu/Senior Finance Officer/Borno:) Applications that do not follow this format will not be considered.
• Your application must include a one-page application letterand a curriculum vitae (CV) of no more than 4 pages.
• All documents must be converted into a single PDF fileand submitted as an attachment by 12:00 PM (WAT) on September 5, 2025.
• Please be aware that applications will be reviewed on a rolling basis, so we encourage you to apply early.
• Due to the high volume of applications, only shortlisted candidates will be contacted for an interview.