Vacancy: Administrative Assistant at NGO in Maiduguri

We are recruiting to fill the position of:

Job Title: Administrative Assistant
Maiduguri, Borno State

Application Deadline: 3rd June, 2019

Commencement: 6th June, 2019
Contract period: 12 months

Tasks and Responsibilities

Grassroots Researchers Association (GRA) is a nonprofit organization registered in Nigeria in 2016 to respond to the humanitarian crisis in Northern Nigeria and the Lake Chad region by providing evidence-based interventions and promoting human right, peace and development at the grassroots communities. GRA is currently operating in Adamawa, Yobe and Borno State with support from humanitarian and development partners.

  • Prepare and manage correspondence, memos, reports, presentations, and emails to partners, funders or other related offices or agencies in relation to GRA operations and all correspondence coming into GRA
  • Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staff, visitors/partners, donors, consultants, volunteers and interns
  • Take minutes of GRA meetings and ensure proper documentation
  • Update the filling system and manage to file the official documents for both hard and electronic copies
  • Monitor and document staff time sheets and leave requests
  • Conduct procurement of stationery for staff, meetings, workshops and assets of GRA
  • Ensure that the office remains well supplied with consumables, drinking water, office stationery, bathroom items etc.
  • Develop and implement standards of the internal and external tidiness of GRA office and maintain the organization’s image in line with administrative guidelines
  • Ensure office reception is well managed, organized and attended to at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, receive and dispatch faxes, emails, documents and reports as appropriate etc.



  • First Degree in a relevant field.
  • Human resources or administrative qualifications desirable


  • 2 years of relevant professional experience in administration / human resources
  • Previous experience working with NGO, preferably in the Admin / HR sector
  • Previous team experience and knowledge of team dynamics desirable


  • Good interpersonal and conflict resolution skills, able to work under pressure and manage personal stress
  • Strong organizational and time management skills, team-player but also able to work independently
  • Able to coach and support others
  • Excellent verbal and written communication skills
  • Compassionate, self-motivated, enthusiastic, energetic
  • Able to cope with basic living conditions during field trips
  • Good understanding of Hausa will be an added advantage.


Success Factors:

  • The successful candidate will combine a good understanding of HR and Admin, and a can-do attitude. Ideally, she/he will have previous experience working in large-scale emergency programs in insecure and conflict-affected contexts.


How to Apply:

  • Applicants should submit their applications; Cover Letter and CV, as single PDF document addressed to the Executive Director, GRA via: and copy
  • All applications must include the position title in the subject line. Only short-listed candidates will be contacted.

We are an equal opportunity organization and we encourage residents in Borno and surrounding to apply for this position.



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